What are Resources?
In HostedSuite, Resources refer to physical assets or shared equipment (like projectors, LCD monitors, or whiteboards) that can be reserved individually or alongside meeting room bookings.
Resources are essential for flexible workspaces, executive suites, and business centers to offer clients additional tools and amenities during their reservations.
Resources are scheduled similarly to meeting rooms and are managed within the Scheduling section.
How Resources Work in Scheduling
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Resources can be reserved independently or linked to meeting room reservations.
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Resources are billable items and can be associated with specific services for accurate invoicing.
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Their availability is shown directly in the Scheduler alongside meeting room schedules.
Creating a New Resource
To add a new resource:
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Navigate to Scheduling > Resources.
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Click the New Resource button.
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Fill in the required fields:
| Field | Description |
|---|---|
| Center | Select the center where the resource is located or available. |
| Name | Enter the name of the resource (e.g., Projector, Whiteboard, Speaker System). |
| Quantity Available | Specify how many units of this resource are available for reservation. |
| Double Booking | Set whether the resource can be booked by multiple clients at the same time (allowed or not). |
| Description | Add a description of the resource to help staff or clients identify it easily. |
| Scheduling Notice | Set the required notice time before a reservation can be made (optional for better management). |
| Billing | Define billing settings if the resource is a billable item: |
| — Bill as Service | Assign the related service for billing purposes (e.g., "Projector Rental"). |
| — Bill Per | Set the billing unit (e.g., per hour, per half-day, per day). |
- After completing all fields, click Save to create the resource.
Resource Scheduling Overview
Once added, resources can be:
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Viewed in the Reservations tab.
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Filtered alongside meeting rooms.
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Linked to client invoices through the Billing settings.
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Managed for availability across centers.